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    Over the last two days we have entered references manually and imported some references from iFind. You should now have several references saved in EndNote. Today we will look at how you can organise and share these references.


    In EndNote Online you can collect related references in groups. You could have a group for a specific topic, or for each chapter of a dissertation. Putting a reference in a group does not remove it from your list of My References, so a reference can be in more than one group.

    To create a group:

    • Go to Organize
    • Select New Group
    • A window will open; enter a name for your group.

    To add references into your new group:

    • Go to My References
    • Select some referenes by ticking the check box next to the reference.
    • Just above your list of references you will see an Add to group drop-down menu.
    • Select your group.

    The selected references will be added to the group. At the left of the screen you will see a My References box listing the groups you have in your library. You should see the group you created with a number of references next to it.

    • Click on the group name link to see the references in this group.

    You can share specific groups with other EndNote users. This may be useful if you are working on a collaborative assignment.

    • Click the Organize
    • On the Manage My Groups page, click the box in the Share column to tick it.


    • Click the Manage Sharing button for the appropriate group. On the next screen click the link that says Start sharing this group. A pop-up window will appear where you can enter the email addresses of anyone you wish to share the group with. You can also decide to give Read & Write or Read Only

    Tomorrow’s post will teach you how to create a simple bibliography/reference list.

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    Yesterday we set up an EndNote Online account and entered a reference manually. Today we are going the have a go at importing references.

    You can import references from iFind and most academic databases including Web of ScienceScopus, and ScienceDirect.

    We are going to find some journal articles in iFind and import the reference information into EndNote.

    • Go to iFind and select the ‘Articles & more’ search option.


    • Search for a topic that you are interested in.
    • Chose an article that you would like to save in EndNote.
    • Click on the details tab and then select EndNote from the actions drop-down list.

    details dropdown

    EndNote Online will open in a new window. Once logged in to you will be taken to a page called Import references page and should confirm that 1 reference has been imported from Primo (Primo is the system that runs iFind).

    You can import references for multiple items by saving them to you favourites and then sending them to EndNote.

    • Go back to your list of results in iFind.
    • In the results list click on the star next to the title. This adds the items to your favourites.
    • Add several items to you favourites by clicking on the star icon.
    • Now go to you Favourites list. You can access this buy clicking on Favourites (top right of the screen)
    • From your Favourites list select all of the items you went to send to EndNote.
    • Select Push to EndNote from the drop-down list and click on Go.


    You should now have several items in EndNote, which you can view by selecting My References.

    You can find instructions for importing references from other sources EndNote library guide or simply ask the library staff for help.

    Tomorrow we will learn how to organise and share the references that you have saved in EndNote.

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    Welcome to 5 days of EndNote.

    EndNote is a tool that can help you store and organise the references that you find during your research. This reference information can then be used to automaticaically insert citations and a fully-formatted reference list into your Word documents.

    Today we are going to set up an EndNote Online account and add a reference.


    EndNote Registration is free and available to all staff and students at Swansea University.

    • Go to
    • If you are on campus you can select IP authentication, if off campus you will need to choose ‘Institutional (Shibboleth) Authentication’ and then log in with your normal university log in details.
    • Click on sign-up.


    • On the next screen enter your:
      • Swansea University email address
      • create a password
      • provide your name
    • Your password must meet the following criteria:


    You can link your Facebook or LinkedIn account to EndNote so that you can log in using them in future. Here are instructions for facebook sign-up and linkedin sign-up.

    Now that you have an account, let’s get some reference information in EndNote. We will start by learning to add a reference manually. You won’t need to do this very often: most of the time you will import the references as you find the information. It is useful to learn how to add a reference manually because occasionally you many use resources that you have not found online. Understanding how to add a reference manually will also help if you ever need to edit a reference that you import.

    Entering references manually

    • Click the Collect tab then click New Reference
    • Use the drop down menu to change the Reference Type to book.
    • Enter the following reference using the text in boxes:


    Top tips for manually adding references…

    • When you start to type, a larger box will open which allows you to use formatting such as bold, underline, etc. It is not usually necessary to do this as EndNote will format your references when needed but it can be useful if you want to do something different from a standard style, such as stressing a particular word in the title.
    • Do not put a full stop at the end of the title – EndNote will add punctuation when needed.
    • You always need to enter basic information (such as author, title and publication date) which you would need to include in a reference. There are also optional fields (such as keywords, call number, notes, etc) which you can use if you find them helpful.

    EndNote will automatically save your reference as you go along but you need to click the Save button to finish.

    The reference that you have added will be listed in My References.

    Tomorrow we will learn how to import reference information from iFind.

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    ‘5 days of EndNote’ is an open online course for Swansea University students. The course will run between the 27th November and the 1st December.

    How the course will work

    Each day there will be a new blog post that will talk you through using EndNote Online. We will start with the basics of creating an account, but by the end of the week you will be able to use EndNote to insert citations and references lists in your word documents.

    The course will cover:

    • Creating an EndNote Online account
    • Entering references manually
    • Importing references
    • Organising and sharing your references
    • Creating bibliographies/references lists
    • Using EndNote with word to insert citations and reference lists

    How to join in

    Please sign up to follow this blog by email (click on the little follow icon at the bottom right of this page) to join the course! If you are already logged into, you will need to sign out to get the “email” sign-up option or use a different browser.

    Any questions? Email Allison (

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  • Assignments – Survive and thrive

    With coursework deadlines looming this can prove to be a stressful time of year. We’d like you to know that your Subject Librarians are available to support you. We can provide advice and guidance on devising a search strategy, conducting literature searches, evaluating information sources and managing your references.

    Today your Subject Librarians will have a stand in the Bay Library with lots of useful resources to help you survive and thrive, while you’re completing assignments. We’ll be on hand to answer any questions you have and we’ll have plenty of useful information and guides for you to take away with you. There will also be lots of free chocolate available, to help keep you going while you work!


    Don’t forget that you can contact your Subject Librarians at any point during the year by emailing: and you can also arrange an appointment with a Subject Librarian through Library Guides.

    You’ll also find one of your Subject Librarians sitting in the Bay Library every Thursday afternoon from 12.00-17.00, where we’re on hand to answer any questions you have.

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  • Change to Bay Library opening hours – 13th and 14th October 2017

    This Saturday (14th October), there will be an Open Day and a visit by Hillary Rodham Clinton to Bay Campus. In order to facilitate the large number of expected visitors and to maintain security, there will be some changes to parking, bus routes and building access at Bay Campus this weekend. This includes access to Bay Library, which will close at 5pm Friday and re-open by 9pm on Saturday. Please check library Twitter and Facebook accounts for further updates.

    We apologise for any inconvenience this causes. Our other libraries remain open as usual, though please do remember the Open Day includes Singleton Park Campus, so the library and campus may be busy with visitors. If you are traveling to or from Bay Campus or Singleton Park Campus on Saturday, please check the Open Day travel information.

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  • Welcome back returning students!

    Welcome back to our returning students! We hope you enjoyed your summer break. There have been a few changes to Bay Library while you’ve been away:

    In response to student feedback, we have brought together the library printers in a new Print Zone in the central area of the library. You can now go straight to the Print Zone for any printing, photocopying or scanning you need to do instead of searching the whole library for a printer that’s available.

    8 more PCs have been installed in the library.

    We have rearranged the library slightly to create 36 extra study spaces overlooking the study well in the central area of the library. We also have some new mobile tables to create a more flexible study space.

    The Wellbeing Collection and our newspapers have moved to a new corner by the Group Pod. There is also some careers information in this area. The area is for quiet reading and relaxation.

    The Book Swap has moved to the self-service café area. Please help yourself if you see something you’d like to read, but try to bring a book back to replace it!

    We hope you like the changes. If you have any comments or feedback, please let us know. There is a suggestion box in the library, or our contact details are available on the library website.

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  • Croeso/Welcome to our new students!

    Arrivals weekend is here and we’re really pleased to welcome new College of Engineering students to Bay Campus. Croeso! (That’s Welsh for ‘welcome’.) We hope you settle in well and that the weather stays nice enough for you to enjoy our beautiful beachside location!

    Bay Library is open 24 hours a day, 7 days a week, so please do come in and have a look around as you explore your new home for the next few years. Staff are available on the Information Desk from 8am till midnight Monday to Friday and 10am till midnight at the weekends, so please ask us if you have any questions. There are introduction to the library sessions scheduled for new students on Friday 29th September. Your subject librarians also have a stand in the library Monday to Friday from 11.00 till 15.00 during Welcome Week, so come and say hello!

    Alasdair, Giles, Allison and Philippa – your librarians

    Staff at the Information Desk can help with IT and library enquiries

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  • Database of the month – Web of Science

    This month we want to tell you about Web of Science which is a scientific citation indexing service that provides a comprehensive citation search with over 1 billion cited reference connections indexed from high quality peer reviewed journals, books and proceedings. Subject areas include engineering and business.

    Web of Science gives access to multiple databases that reference cross-disciplinary research, which allows for in-depth exploration of specialised sub-fields within an academic or scientific discipline.


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  • Shhhh! Silent study space in Bay Library and in Great Hall

    We’ve made some slight changes to the silent study spaces in Bay Library. From now on, the North Wing will be a silent study zone. You’ll find three study areas in the North Wing:-

    • PC Room 1 – this is now the silent study computer room
    • Silent Study Rooms – these have individual desk spaces with power sockets and USB connections for you to plug in your devices

    We ask that you respect your fellow students and work silently in these areas. If you need to talk while you work, you can do so in the Central Area or the South Wing, but please consider other library users and keep noise to a minimum. (Please note, PC Room 2 in the South Wing was previously the silent PC study space, but you can now talk in this room.)

    Sign on wall reading 'You are now entering a silent study zone'

    You’ll see some new signs in the North Wing

    Sign on wall reading 'Silent study zone'

    To help you during the exam period, there is some extra silent study space available in the Great Hall from the 22nd May to the 16th June. Here are the details:-

    09.00-18.00 Monday (excluding bank holiday)

    Great Hall 043 & 049

    09.00-18.00 Tuesday

    Great Hall 043

    09.00-18.00 Wednesday

    Great Hall 043

    09.00-18.00 Thursday

    Great Hall 043 & 049

    09.00-18.00 Friday

    Great Hall 043 & 049

    Good luck with your revision and in your exams. Pob lwc!

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